Our catering staff provide a daily cafeteria service of snacks and drinks. There is always at least one substantial hot meal on the menu. Each item is individually priced, and students pay each day at the service till for the items they have bought. Most students spend about £4.00 each day. A daily limit can be applied.


If you prefer, your child can bring a packed lunch from home. Children who do this are expected to take their midday meal in the Dining Room or under the covered picnic areas. No food is to be eaten outside the Dining Room / picnic areas. They may of course, if they wish, buy drinks and other items from the school cafeteria.

Your child will be expected to remain in school at lunchtime unless you intend to provide lunch at home. We do not agree to students going into town for their lunch, or to other students' homes. If, for a special purpose, you need your child to come out of school at lunchtime, we shall be happy to agree to this, but we shall need a note from you in advance.


All students will be registered for cashless catering when they join us.  (Please ensure that you have returned the cashless catering consent form, included in this pack, selecting either biometric or swipe card registration). 

How is money entered into the system?

Initially, there will be two methods:

  1. Online via Parentmail
  2. Cash (via machines in the dining room) or cheque payable to ‘Guildford County School’. Any cheque value can be paid into your child’s account: you can pay for a term, half term, month or week at a time. Cheques must be in a sealed envelope, with the pupil’s name and tutor group clearly marked, and posted in the ‘mail box’ outside the school office.

If a cheque is to cover more than one pupil, the name and tutor group for each student must be identified, together with the breakdown of the total value to be applied to each account.

Online Payments via ParentMail

Parentmail information will be issued to all new students.


How will the student check his/her cash balance in the system at any one time?

By using one of the revaluation terminals. Activate the terminal via the biometric scanner to display the current balance. There is no need to deposit any money, just press the red button to finish.


If we pay for a set number of school meals, can it be spent in one day?

No, a daily spend limit of £7.00 will be set for all pupils and no food above that limit can be bought. On request, an individual pupil limit of your choice could also be set, to include a school dinner and break time snacks.  Most students spend about £4 per day.


What if a student does not hold a sufficient cash balance to pay for a school meal?

No ‘overdraft’ facilities will be allowed on the system. Students must have enough money in their accounts to purchase a meal.


What about a student entitled to a ‘free school meal’?

The system works exactly the same for all pupils whether they pay themselves or have a free school meal. All pupils gain access to their accounts via the biometric scanners. The amount allocated for the free school meal will be entered into the system by the software daily and will only be accessible at lunchtime. Any under-spend or missed dinner will be identified by the system and will not be added to the next day’s balance.

What data will be held on the system?

Certain data will be held on the system to enable accurate operation. This will include the student’s name, tutor group, photo, account balance, meal entitlement and the biometric number. Other than the biometric number, this is data already held on the school’s administrative systems. All the data will be handled under the guidelines of the data protection act and only used by parties directly involved with the implementation of the system.

If you have any queries please do not hesitate to contact Kim Strauss our Finance Manager via email (